Being a freelancer in IT is a bit like being a superhero — you’re a creator, innovator, strategist and sometimes even an accountant. Fortunately, there are AI tools that can help you be even more efficient and save a lot of time. We’ve tried out seven lesser-known automated tools that make every IT freelancer’s day-to-day routine easier, often with the help of AI. Roll up your sleeves and get ready to upgrade your IT freelancing!

1. Clockify – a master of time management

Clockify is the perfect aid to help you track the time you spend on projects. Whether you’re working on multiple jobs at once or you want to manage your time efficiently, Clockify lets you keep track of every minute.

Advantages:

• Easy time tracking for individual projects
• Integration with other tools such as Asana and Trello
• Free with the option of additional paid functions

Disadvantages:

• It can be complicated to set up multiple clients at the same time.
• The free version lacks advanced reporting.
• Some functions have a slower response time.

Tip from the Titans:
Use the built-in feature for better concentration — work in intervals with breaks and become more efficient.

2. Zoho Invoice — worry-free invoicing

IT freelancing isn’t just about programming, you also have to issue invoices. Zoho Invoice makes creating invoices, tracking payments and managing clients easier. With this tool, you won’t have to worry about billing, and it will save up to dozens of hours of your time per year, allowing you to spend this time on something more pleasant.

Advantages:

• Automatic generation of invoices and reminders for clients
• Option to set up repeating invoices
• Easy payment tracking

Disadvantages:

• The free version has limited functions.
• The interface may be overly complicated for some.
• It does not include accounting as such, only invoicing.

Tip from the Titans:
Set up automatic reminders for outstanding invoices — you’ll save yourself unnecessary emailing and keep your cash flow under control.

3. RescueTime — your productivity watcher

If you feel like time is slipping through your fingers, RescueTime will show you how things are. It monitors your computer activity and analyses how you use your time. It allows you to set daily goals and block distracting websites.

Advantages:

• Detailed analysis of work habits
• Blocking of distracting websites
• Setting goals for better productivity

Disadvantages:

• Some functions are only available in the paid version.
• It doesn’t provide a specific solution, only analyses.
• Manual entry is required to track offline activities.

Tip from the Titans:
Try out the ‘FocusTime’ function, which blocks distracting websites for you when you need to fully concentrate.

4. Notion AI — an organization helper

Notion is a tool for organizing everything — projects, tasks, ideas and notes. Its AI functions allow you to automatically summarise to-do lists and long texts, as well as design the structure of documents.

Advantages:

• You can create your own workflow according to your needs.
• AI helps you quickly organize your thoughts and create structured documents.
• You get the option to work on projects with other people.

Disadvantages: 

• It can be hard to learn for the less experienced.
• Some AI functions are still in the beta version.
• It requires constant Internet connection for cloud functions.

Tip from the Titans:

Use the AI ​​function to summarize long articles or minutes from meetings — this will save you lots of reading and allow you to only take away the most important points.

5. Superhuman — speed up your email communication

Superhuman is an AI tool for emails. It allows you to manage incoming mail in a flash and create emails with AI suggestions. This application will make you a master of efficiency in managing your incoming mail.

Advantages:   

• Quick control with keyboard shortcuts
• Intelligent prioritisation of important emails
• AI recommendations for replies and sorting

Disadvantages: 

• High price for individuals
• Only available for Gmail and Outlook
• Adapting to the new controls can take a while at first.

Tip from the Titans:
Learn the keyboard shortcuts — you’ll save hours of time in your daily email management.

6. Jasper AI — a versatile AI assistant

Jasper AI is your personal assistant for multiple areas of freelancing. It not only helps you generate text, it can also handle idea brainstorming, create marketing campaigns, write emails, generate documentation and even write code. Freelancers use it for a wide range of tasks from creativity to technical support.

Advantages:

• It can generate quality texts for various purposes (documentation, articles, emails).
• It helps generate code in several languages.
• It has the ability to personalize outputs according to the chosen style and tone.

Disadvantages:

• High price of advanced plans
• The quality of generated texts sometimes requires human review.
• Some functions are limited for free users

Tip from the Titans:
Use Jasper AI to automate routine tasks and for creative brainstorming. It will allow you to focus on key activities while it takes care of less important tasks.

7. Toggl Plan — easy project planning

Toggl Plan is the perfect tool for planning projects and tracking deadlines. Its intuitive interface allows you to easily create timelines, assign tasks and track their completion, all in a straightforward manner.

Advantages:

• Easy visualisation of projects and tasks on a timeline
• Customisation of the work schedule for yourself and the team
• Integration with other tools such as Slack and Jira

Disadvantages:

• Some advanced functions are only in the paid version.
• It’s less flexible if you have a chaotic work regime.
• The free version has a limited amount of projects.

Tip from the Titans:
Use Toggl Plan to visually break down projects into smaller parts — this will give you a clear overview of what needs to be done and when.

More free time as a freelancer

Whether you need to track the time, issue invoices, plan projects, or quickly write an email, smart digital tools can make your work much easier, often with the help of AI. When you know how to use them properly, you can focus more on what you enjoy and less on administration. These tools will make you a more efficient and more satisfied IT freelancer. And if you’re looking for a new project to work on, you’ll find it at TITANS. Register in our database today and you will have access to the best opportunities.